Budgets Tab

Displays budget information.

1. Fiscal Year: Select the fiscal year of the budget you want to view.

2. Budget Group: Select the group you want to view. If you do not select a specific group, the budget usage status of all groups will be displayed by default.

3. Group Settings: You can add a new group, delete group, and reset the group name.

4. Summary: You can check the budget usage status summarized in numbers and graphs according to the selected budget group.

   1. Total budget: The total sum of the set budget. The amount spent over the set period (Overrun) and the amount spent under the set period (Shorfall) are also displayed.

   2. Total actual spend: The sum of the costs incurred from the budget start date to the cost collection period. The ratio of the total budget to the total budget is displayed. The sum of the quarterly spend is displayed below the amount.

   3. Average per Month: The average monthly usage cost.

   4. Runway: The remaining budget usage period is displayed based on the average monthly usage cost.

   5. Budget group: The total number of budget groups created by the user.

   6. Budget vs. Actual Spend: The actual spend compared to the monthly budget is displayed in a bar graph. Overrun, Shortfall, and Forecasts are also displayed, allowing for an easy comparison each month.

5. Add Budget: You can add a budget for each resource. Selecting this option will take you to the budget addition screen.

6. Budget List: When you add a budget, it will be added to the budget list.

7. Modify Budget: Click the [Edit] button and you can modify the settings of the added budget.

8. More: Tick the checkbox next to the desired budget name and click More to download, copy, or delete the selected budget.

   1. Download: Download the selected budget as an excel file.

   2. Copy: Create a new budget with the same conditions. The copied budget will be added as ‘Original budget name_copy_timestamp’.

   3. Delete: Delete the selected budget. A confirmation pop-up will appear to confirm the deletion.

Set a Budget

1. In ‘Set a Budget’, select the ‘Cloud Service’ of the budget to add, and then select or enter values ​​for each item of ‘Basic Information’, ‘Budget Scope’, and ‘Budget Amount’.

2. In ‘Basic Information’, select a budget group and enter a budget name. If you need to add a budget group, click the [Group Settings] button to add/delete it. You can also optionally leave a note for the budget at 'Description'.

3. In ‘Budget Scope’, select the required option and filters for budget configuration. If you want to track the budget for all services in the current account, select ‘All Services’ in Scope Options.

4. If you want to set it in detail, select ‘Filter Specific Cost Dimensions’ in Scope Options and add ‘Filter’ and ‘Value’ in ‘Scope Filters’. For example, if you want to set a budget for Elastic Compute Cloud (EC2), select ‘Service’ in Filter, then select ‘EC2’ in Value and save. This will allow you to set a budget for all EC2 usage across all accounts, regions, or tags.

5. You can create one or more filters by pressing [+Add Filters], and each filter using an AND condition. Since ‘Value’ uses an OR condition, the budget will be created and added as many as the selected number.

1. In ‘Budget Amount’, select the fiscal year, validity period, and cycle for the budget. ‘Budget Advice’ analyzes the data of the past three months by the selected cloud, account, product, and region and recommends the estimated budget. Refer to this and input the budget according to the required budget setting cycle. The budget cycle can be set to monthly, quarterly, or yearly.

2. If you want to autofill, click the [Autofill Budgeted Amount] button and enter your initial budget and expected budget increase rate. This will automatically calculate and fill in the budget values for you.

3. Fill in all required fields, then click the [Next] button at the bottom right to proceed to ‘Set Alerts’.

Set Alerts

1. Set up alerts in ‘Set Alerts’ to manage your budget. You can set alert criteria for the budget you set and receive alerts through various alert channels. Alerts are sent through the ‘Threshold’, ‘Trigger’, and ‘Send Alert’ settings to determine how much your usage exceeds or falls short of the budget. If you do not need alerts, click the [Save] button at the bottom right to finalize setting your budget.

2. In ‘Threshold’, select ‘% of Budget Amount’ or ‘Absolute Value’ and select the exceeds or falls short value along with the percentage or amount when you want to receive alerts.

3. In ‘Trigger’, you can set the alert criteria to ‘Actual Spend’ or ‘Forecasted Spend’.

For example, if you select ‘% of budget amount’ - ‘80%’ - ‘Over Budget’ at Threshold and select 'Actual Spend' at Trigger, the phrase at Send Alert ‘Send an alert when Actual Cost reaches 80% ($800) of Budget Amount ($1,000)’ will appear and you will receive an alert when your actual usage reaches 80% of your budget.

1. In ‘Send Alert’, you can select the notification receiving channel. Select one of Email, Slack, MS Teams, Google Chat, and WebHook and enter the recipient. Email can only be used for accounts registered in OpsNow.

2. After selecting or entering all the values, click the [Add] button, and the configured alert will be added at the bottom.

3. When all the notification settings are complete, click the [Save] button at the bottom right to finish.

Budget details view and modification

Once you complete to set a budget, you can see detailed information of each budget by clicking on the budget from the list at the bottom of Budgets tab. This will show how well the budget is being used, the actual and forecasted amounts used within the set period, and information about when and where alerts will be sent.

1. By clicking the [Edit] button in ‘Set Alerts’ will take you to the notification settings page, where you can modify the receiving channel, email address or URLs.

2. The [Edit] button in ‘Details’ allows you to edit the Budget Group, Budget Name, Budget Amount, Fiscal Year, Period, and Budget Scope that were set when the budget was initially created.

3. ‘Budget History’ allows you to check the budget within the set period, actual and predicted usage values ​​in a graph. At the bottom of the graph, you can check the budget usage according to the criteria of sending notifications for the budget.